Read How to Finalize Your Application File

How to finalise your application file?

Do you have questions? 💬 Chat directly with us here.

We are glad to have you on board! We are about to process all the bookings for you (room, meals, and transport) and confirm your participation in our programme. In order to finalize your application file and get our Angloville travel sponsorship, we need you to complete the following steps within the next 5-14 days.

STEP 1: Send us your travel details

We need a plane, bus, or train ticket to the departure city: Let us know your travel details within this week.

🔎 Before purchasing your flights, please check out our step-by-step guide here.

We strongly suggest that you purchase flexible tickets so that you can easily change your dates and flights if necessary. Also, specify the airline company and the flight number. We can recommend international and local travel companies to help you to book your flight, train or/and bus tickets: Skyscanner, Cheap Flights, EasyJet, Wizz Air,Ryan Air, Flixbus & Intercity Poland

We recommend arriving in the departure city 1 day before the programme starts so that you can have some rest and also join our free city tour on Saturday. Departure to the venue will occur on the first day of the programme, early in the morning. The group will travel together on our Angloville Bus, and the venue may be located 1-4 hours away. You have the option to book your return ticket for the last day of the programme, but please ensure that your flight from the departure city is no earlier than 23:00.

Typically, participants prefer to book their return flight ticket for the day after the programme, allowing them to have proper rest before their journey back home.

TO EXPLORE FURTHER

🔍 Read our Welcome guide: this one-page guide answers all the questions you might have about Angloville, the venues, the meeting points and the inclusions of the package of benefits.

🔍 Consult our Travel in Poland Manual: this one-page manual, we delve into essential travel tips for your Polish adventure, providing insights on securing the best flights, navigating airport options, and optimizing your travel experience.

🔍 Watch our 3-minute intro video on our documentation process.

STEP 2: Send us a copy of your valid passport

We need a copy of your ID or passport: take and send us a clear scanned copy or photograph of your ID documents.

Please note that this document will be sent to the venue(s) where you will be staying to proceed with the pre-check-in process.

Additionally, a copy of your passport may be used to confirm your identity during the verification of official documents, such as your clear criminal record check.

In accordance with the Data Protection Act, you have the right to redact any information on your documents that is not necessary for Angloville and/or local law requirements.

Personal data shall be processed in accordance with Angloville’s Privacy Policy and applicable data protection laws, including Article 6(1)(b) and Article 6(1)(f) of the UK GDPR and, where applicable, the EU GDPR. For further information on the collection, processing, retention, and sharing of personal data, please refer to Section 4.3 (“Personal Data & Privacy”) of these Terms and Conditions.

STEP 3: Accept the Programme Compliance Agreement

The Angloville programme compliance agreement informs participants about important house rules and applicable local law as we maintain the highest standards of operational programme delivery and educational conduct and compliance.

By carefully reviewing and accepting this agreement, you are required to adhere to all the Angloville programme rules and regulations.

Once you approved Programme Compliance Agreement, you will receive a confirmation email to acknowledge your acceptance.

> Read and accept the Programme Compliance Agreement here.

STEP 4: Send us a criminal record check

If you are joining a Kids, Junior, Family and/or International programme(s), we also need: a clear criminal record check (enhanced version or highest level of check) in English: due to the nature of our programme, i.e. interacting with minors, Angloville cannot accept participants without proof of a clear criminal record check.

Please ensure that the criminal record check you provided was issued within the last six months and shows that you are not on any barred lists, meaning you are not legally prohibited from working with children.

Note that we cannot accept Basic or Standard DBS, as these documents don’t cover the children’s safeguarding lists.

If you don’t have this document ready, please order it today as the application process might take up to 15 days.

What do you have to do?

✔️ STEP 1

Before ordering your documents, please check out our step-by-step guide here.

✔️ STEP 2

Please complete the Country Residency History statement online.

✔️ STEP 3

Order your criminal record check:

UK nationals/residents: Order your Enhanced DBS (for UK citizens and residents only).
US nationals/residents: Order your background check here (for USA citizens and residents only).
Irish nationals/residents: Contact the Data Protection Unit at An Garda Síochána.
Other: Please review the section below.

⚠️ READ CAREFULLY

The document must be a comprehensive background check and confirm that you are not barred from working with children, include a check against the sex offender list, and be issued within the last six months from the date of your application.
The document must be issued in English (or accompanied by a certified English translation) and must have been issued within the last six months at the time of their submission to Angloville.
The admin fee for the record check will be covered by the participant. If you are residing in the USA or UK, please consult us for prices, as we have partner companies authorized to conduct the check on your behalf.
A proof of criminal record check is not required if you are attending Adult Programme only but, in case of any concerns, a criminal record check can be sought in accordance with our terms and conditions.
2024 UPDATE: In Poland, local regulations require a very strict criminal record check protocol since February 15. To maintain the highest standards of safety and trust, local authorities require all applicants joining a programme involving underage Polish participants to provide a comprehensive country residency history for the last 20 years and a criminal record check for all these countries. This new measure includes all junior and family programmes in Poland, including adult family programmes, Malta international programmes, UK international programmes, and all Eurotrips.

UNITED-KINGDOM CITIZENS & RESIDENTS	UNITED STATES OF AMERICA CITIZENS & RESIDENTS	AUSTRALIA & NEW ZEALAND	IRELAND
An enhanced DBS check is a detailed background check required for positions involving children, providing information about criminal records, cautions, and whether the person is on any barred lists. Please note that certain types of enhanced DBS check can only be requested by organisations. You can order your enhanced DBS check in our online shop.	Angloville stresses the importance of obtaining the highest level of background check for US citizens and/or residents, which must include a comprehensive criminal background search involving SSN Trace & Address History Search, Nationwide Criminal Database Search, 50-State Sex Offender Registry Search, Global Terrorist Watch Lists Search, and all Counties Criminal Record Search. You can easily order your background check through our online shop.	Angloville has identified some organizations that may assist you in obtaining your criminal background check quickly. However, please note that Angloville does not take responsibility for the quality of their service. Please use your own judgment. CANADA – Please contact your local authorities, as the application process may vary. AUSTRALIA – Police Check Express NEW ZEALAND – Justice Criminal Record Check	To obtain a Police Certificate, please contact the Data Protection Unit at An Garda Síochána at https://www.garda.ie/en/ or at dataprotection@garda.ie.
IMPORTANT NOTE FOR EVERYONE It is your responsibility to ensure that the criminal record check you provided was issued within the last six months and shows that you are not on any barred lists, meaning you are not legally prohibited from working with children.

UNITED-KINGDOM CITIZENS & RESIDENTS

UNITED STATES OF AMERICA CITIZENS & RESIDENTS

AUSTRALIA & NEW ZEALAND

IRELAND

An enhanced DBS check is a detailed background check required for positions involving children, providing information about criminal records, cautions, and whether the person is on any barred lists.

Please note that certain types of enhanced DBS check can only be requested by organisations.

You can order your enhanced DBS check in our online shop.

Angloville stresses the importance of obtaining the highest level of background check for US citizens and/or residents, which must include a comprehensive criminal background search involving SSN Trace & Address History Search, Nationwide Criminal Database Search, 50-State Sex Offender Registry Search, Global Terrorist Watch Lists Search, and all Counties Criminal Record Search.

You can easily order your background check through our online shop.

Angloville has identified some organizations that may assist you in obtaining your criminal background check quickly. However, please note that Angloville does not take responsibility for the quality of their service. Please use your own judgment.

CANADA – Please contact your local authorities, as the application process may vary.

AUSTRALIA – Police Check Express

NEW ZEALAND – Justice Criminal Record Check

To obtain a Police Certificate, please contact the Data Protection Unit at An Garda Síochána at https://www.garda.ie/en/ or at dataprotection@garda.ie.

IMPORTANT NOTE FOR EVERYONE

It is your responsibility to ensure that the criminal record check you provided was issued within the last six months and shows that you are not on any barred lists, meaning you are not legally prohibited from working with children.

🌐 OTHER COUNTRIES

To order a criminal background check, start by contacting the relevant local authorities or agencies responsible for background screening in your country. Ensure you have the necessary identification documents and details required for the check. Follow the specific application process, which may include submitting forms online or in person, paying any applicable fees, and waiting for the results, which may take a few days to several weeks depending on the country

Do you have questions? 💬 Chat directly with us here.

STEP 5: Take the Know-How Training & Quizz

We have prepared a Know-How Training & Quiz to enhance your participation. You can access the training materials here, and you can take the test here.

These resources will provide valuable insights into Angloville and the expectations we have for our participants. Our training will provide you with useful tips for your journey with Angloville, as well as a solid understanding of best practices during the conversation sessions, the importance of adhering to the Angloville Code of Conduct, and the house rules at our venues.

Important

⚠️ Please note that completing the online training and quizzes is mandatory for all international, ESL, or returning participants prior to their participation.

⚠️ Failure to complete them may affect the refund of your security deposit.

⚠️ Returning participants are required to complete the training and quiz at least once every 12 months, as the videos and test are updated twice a year.

NOTE: To ensure eligibility for our Travel Sponsorship, pre-booking of your spot(s), and participation in our program(s), all the mentioned documents above must be submitted within 5-14 days after paying your deposit. Failure to do so may result in Angloville reserving the right to suspend or cancel your application without any compensation for the security deposit received. For high-demand programs like Malta, Italy, UK, or Eurotrips, or for last-minute opportunities in programs starting within 45 days, the deadline may be reduced to 3 days.

Visa and Electronic Travel Authorisations

Angloville does not offer visa guidance or support for participants. We strongly recommend that you verify the entry requirements for the territory by consulting your official government authorities or contacting the embassy in the host country directly. It is important to ensure that you meet all necessary visa and entry conditions before making travel arrangements.

Additional links

EU: You can find general information about the Schengen Visa here.
UK: You can find information about the electronic travel authorisation (ETA) here.

Mandatory insurances

Be aware that Health and Travel insurance is mandatory as laid out in our terms and conditions which you agreed to when you first applied.

HEALTH.

You fully assume all risks to person and property in connection with your participation, including, but not limited to, travel delays, property damage and loss, bodily injury, sickness, disease, and death. You are in sufficient physical and mental health to participate in the Programme and do not have any physical or mental conditions that could affect your ability to do so. You have or will obtain medical insurance coverage appropriate for your participation.

⚠️ Angloville shall not provide any insurance for you in connection with your participation in the Activity. We stress that we do not cover any medical expenses before, during, or after the programmes you participate in.

🔎 For additional information on coverage options, we recommend contacting the national social security services in your country of residence as well as your private health insurance provider if you have one.

TRAVEL. Travel insurance intends to cover medical expenses, trip cancellation, lost luggage, flight accident and other losses incurred while traveling abroad. It can generally be arranged at the time of the booking of your trip. Note that some credit card issuers offer automatic travel insurance if travel arrangements are paid for using their credit cards. There are many travel insurance policies available in the market place. In case of a cancelation, Angloville won’t be held responsible for a refund of any kind.

🔎 Airlines and transport companies often offer optional travel insurance that covers trip cancellations, delays, lost baggage, and medical emergencies. However, coverage varies by provider, so it’s important to review the terms and conditions before purchasing.

🔎 For example, some Visa credit cards, such as Visa Platinum, Visa Signature, and Visa Infinite, may include travel insurance benefits like trip cancellation/interruption insurance, travel accident insurance, lost baggage coverage, medical emergency assistance, and rental car insurance. However, coverage varies depending on the card type and the issuing bank, so it’s important to review your card’s benefits guide or contact your card issuer directly to confirm the details.

Warning: Document Forgery

Please be aware that forging any legal documents required by Angloville, including but not limited to passports, flight tickets, or criminal record checks, is strictly prohibited and constitutes a serious offense. Engaging in such activities can lead to severe legal consequences and the immediate termination of your participation in any Angloville programmes. We strongly advise all participants to provide genuine and accurate documentation when applying.

Do you have questions? 💬 Chat directly with us here.

As per Data Protection Act, you are allowed to hide the information on your documents that are not required by Angloville and/or local laws. Your personal data are processed fairly and lawfully, according to specified and lawful purposes in the country you will be staying in (local regulations and child protection laws)